How the AFS eLicensing portals work onscreen
Your eLicensing portal
The ASIC Australian financial services (AFS) eLicensing service provides portals that make it easy for customers to submit documents to ASIC electronically. The portals currently available are for:
Your portal will allow you to
- AFS licensees
- AFS corporate authorised representatives
- log in using your user name and pass phrase
- prepare and submit documents
- view a list of any documents which are being prepared but not yet submitted and resume preparation
- view a list of documents which have been submitted
User name and pass phrase
Access to the eLicensing portals is controlled by a user name and pass phrase. To log in, you will need to provide your AFS licence or representative number plus your user name and pass phrase.
If you are an AFS licensee, and you applied for your licence electronically, you selected a user name and pass phrase at that time. You can use these to access the licensees portal.
Your portal will provide functions to maintain your pass phrase and your contact details.
If you don't already have a user name and pass phrase
If you are an AFS licensee who didn't apply electronically, or you want additional user names and pass phrases click here to apply for e-Access.
If you are an AFS corporate authorised representative, and you are authorised to update your details, you can apply for one or more user names and pass phrases to access the corporate authorised representative portal. click here to apply for e-Access.
How to prepare a document
Until you complete step 6 "Submit the electronic document to ASIC using the submit menu option", your data will be stored on a secure ASIC server. Access to this server is restricted to a small number of ASIC information technology staff who are responsible for the integrity of the system and resolving technical problems with the operation of the system. The information will not be used in any way for assessment purposes until you formally submit your document.
After you submit your document, your data is transferred to ASIC's assessment and lodgement systems.
User guides for Form 5100A, FS88, FS89 and FS90
|1.||Log in to the portal and select the "New document" menu selector.|
|2.||Select the desired document type from the list.|
|3.||Prepare your document by entering the details into the screens provided.|
|4.||When you are satisfied that your document is complete and correct, "finalise" the preparation using the "finalise" menu option. You can't change your document after you've used the "finalise" menu option.|
|5.||Print your completed document and have it signed. You must retain the signed document in accordance with the terms of the ASIC Electronic Lodgement Protocol. Do not send the paper document to ASIC.|
|6.||Submit the electronic document to ASIC using the "submit" menu option.|
|7.||Use the "Statutory Fees" menu option to check whether fees are charged for the document. If so, print your invoice and pay fees to ASIC using the payment methods shown on the payment slip.|
Screen layout and functions
The screen layout is split into three main areas.
|1.||The menu is shown down the left hand side of the screen.|
|2.||The content is simply the main screen area where the questions appear. Most questions can be answered by selecting from lists or by selecting 'yes' or 'no'. Others require you to input details. Wherever possible, data is automatically checked. For example, registered auditor numbers and names are checked against ASIC's professional registers; ABNs and names are checked against the Australian Business Register.|
|3.||The "Next" navigation button at the bottom of each screen. Clicking on this button sends the information you've entered into that page to our server. Our server will check the data. If errors are found, these are highlighted and the page is re-presented to you. If there are no errors, the page is automatically saved and the next page is presented.|
You will typically work through the document pages in sequence, using the "Next" button to submit each page and move on to the next page.
The menu is on the left hand side of the screen and allows you to return to those pages you've already completed. After you complete a page, the relevant menu item turns into a live link. Conversely, if a menu item is not a link, you have not yet completed that page and therefore you cannot access it from the menu. In this way, the menu shows your progress.
When you have completedpreparation of a document, you then "finalise" yourdocument. After you "finalise", you won't be able to make any further changes to yourdocument. The menu will change to a "Submit" menu that will allow you to:
The menu also displays links to other useful information and services. Clicking on these links will open a new browser window.
- print the final document for your records
- submit the electronic document to ASIC
- check for any statutory fees and print an invoice if applicable.
While you are using eLicensing, you will still have use of your standard browser features e.g. you can change the text size by using the view/text size option.
However, you will need to take care if you use the "Back" and "Forward" buttons. If you go "Back" to an earlier eLicensing page, and then press the "Next" button to submit the page to be processed a second time, the eLicensing server will:
If you use the "Back" and "Forward" buttons and are not sure if you have correctly returned to the current eLicensing page, simply click on a link on the menu on the left of the screen.
- detect that the same page has been submitted twice
- display an error page, and
- request that you select your current page from the eLicensing menu.
Saving and exiting
You don't need to "save" your document details. This is done automatically each time a page is checked by the eLicensing server.
If for any reason you are unable to complete your document in a single session, you can resume preparation of that document from your portal "Work in progress" list.
To "exit" or "log off" from the eLicensing service, some browsers will retain and automatically re-present your user name and pass-phrase for the duration of a browser session. Therefore if other users can access your computer, close your browser session after using eLicensing.
eLicensing will allow you to print:
In each case a print button is provided.
When you select (left mouse click) the print button, eLicensing will prepare the print as a PDF file and display it in a new browser window.
Alternatively, you can right mouse click the print button and use the "save target as" option to download the PDF file directly to your local drive. You can then open it using Adobe Reader in the normal way.
You can use the Adobe Reader toolbar to print the document and to save the file for your records.
If you're an Internet Explorer 4 or 5 user, you may need to change a browser setting, refer to our technical frequently asked questions.
- a draft copy of your document during preparation
- the finalised copy of your document
- your invoice showing statutory fees (if any) for your document.
For more help on AFS licensing, read our AFS Licensing Kit.
If you have any problems with the information or questions, contact:
If you have any technical problems, refer to our technical frequently asked questions.
To help us makeour service clearer and more user friendly for you, we welcome your email feedback at www.asic.gov.au/question.
When you have completed your application you'll be given the option of stating how long it took you to complete, including any reading and/or preparation time. We are required by the Government to insert this field, to help identify where improvements are needed to reduce the time it takes to complete transactions.
Minimum browser requirements
eLicensing should be accessible using any browser that supports HTML 4 and CSS 2. The page layout may be presented differently by some browser versions.
Because eLicensing uses PDF files for printing, you will need Adobe Reader. You can download it free of charge from Adobe's website.
For more information, refer to our technical frequently asked questions.
eLicensing uses an Internet technology called Secure Sockets Layer (SSL) utilising 128 bit encryption to reduce the likelihood of a third party reading your information while it is in transit on the internet. Your browser may choose a lower level of encryption. We suggest you always consider the sensitivity of any information before providing it on the Internet.
ASIC Website: Printed 12/09/2013