If your business name is held by an organisation, you must appoint someone as the primary business contact. This person is known as the organisation representative.
About organisation representatives
An organisation representative is the primary business contact for a business name held by an organisation. They must be someone ASIC and the public can contact about the business.
Organisation representatives are used by organisations such as associations and trusts. Companies and other bodies registered with ASIC are not required to appoint an organisation representative.
Who can become an organisation representative?
The organisation representative must be a member of the governing body of the organisation. For example, they could be the president, secretary or public officer.
You will need to give their personal details to ASIC. These details are not made available to the general public. Only their name and the date they started as the organisation representative are shown on the business names register.
Overview of the process
You can appoint an organisation representative using ASIC Connect.
You must update any change to their details within 28 days. You can do this on ASIC Connect. If their details were entered incorrectly, such as a birth date or name details, you use a different process to ask ASIC to correct business name details.
To remove an organisation representative, you will need to submit a form. You must do this within 28 days of them ending the role.
Steps to appoint an organisation representative
Log in to your account
Log in to ASIC Connect using your username and password.
Start the transaction
- Select the ‘Lodgements and notifications’ tab.
- Select the business name connected to the organisation representative.
- Select ‘Change representative details’.
- Select the ‘Go’ button.
- Select ‘Add a representative’.
Add the representative
- Select who will be represented from the drop-down menu.
- Select the role you would like to add as ‘organisational representative’.
- Select if the representative is an individual or a company or registered body.
- Select ‘Next’.
- Enter the details of the new organisation representative.
Review and confirm
Check the new details are correct. If you need to change something, select the ‘Cancel’ button.
Declare and submit
- Read the declaration to make sure you agree with it. If you do, select the ‘Yes’ button. You will also need to tell us that you are authorised.
- Select the ‘Submit’ button to submit the form.
- You’ll get a message that confirms your request has been submitted.
- Select ‘Document acknowledgement’ if you want to download a PDF version of the documents. You can print or save the PDF for your records.
Steps to update an organisation representative’s details
Log in to your account
Log in to ASIC Connect using your username and password.
Start the transaction
- Select the ‘Lodgements and notifications’ tab.
- Select the business name connected to the organisation representative.
- Select ‘Change representative details’.
- Select the ‘Go’ button.
- Select ‘Update name’ or ‘Change address’ next to the organisational representative you wish to change details of.
Update the details
Update the organisation representative's name or address.
Review and confirm
Check the details are correct. If you need to change something, select the ‘Cancel’ button.
Declare and submit
- Read the declaration to make sure you agree with it. If you do, select the ‘Yes’ button. You will also need to tell us that you are authorised.
- Select the ‘Submit’ button to submit the form.
- You’ll get a message that confirms your request has been submitted.
- Select ‘Document acknowledgement’ if you want to download a PDF version of the documents. You can print or save the PDF for your records.
Steps to remove an organisation representative
Lodge the form
You can email the form to BN.lodgements@asic.gov.au.
Or you can mail it to:
Australian Securities and Investments Commission
PO Box 4000
GIPPSLAND MAIL CENTRE VIC 3841
